Applicants and participants: Open Call “Mix the Message”, Skill-Up Academy and Mix Studios
Cohesion Remix (101316648 – 2025CE160AT156), co-funded by the European Union. Version 1.2
This notice explains how the partners of Cohesion Remix use the personal data of the young people who apply to the Open Call “Mix the Message” and, if selected, follow the Skill-Up Academy, work in a team with a mentor and produce content in the Mix Studios. Cohesion Remix is co-funded by the European Union under the call IMREG-2025-INFOME, which supports information measures on EU Cohesion Policy, and runs from 1 September 2026 to 31 August 2027.
In short
- We use your data to assess your application and, if you are selected, to run your participation and report on it to the European Commission.
- Your application is seen only by the staff of the four partners who manage the call and assess the applications. We do not sell your data and we do not use it for advertising.
- If you are not selected, we delete your application six months after the results.
- Your image and voice are published only if you agree to it when you join the project, and you can change your mind at any time.
- You can ask us at any time for a copy of your data, or to correct or delete it, by writing to office.ipazia@gmail.com.
1. Who is responsible for your data
Cohesion Remix is carried out by four organisations. Each of them is a controller, in the sense of the General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”), for the processing it carries out. You can write to any of them, or to the contact point of the project, which will make sure that your request reaches the right partner and is answered.
| Partner | Country | Address | Data protection contact |
|---|---|---|---|
| SC IPAZIA Production SRL, project coordinator | Romania | Bd. Luptătorilor 50, Sector 1, Bucharest | Data Protection Officer: office.ipazia@gmail.com |
| InnoEUsphere, responsible for the Open Call and the Skill-Up Academy | Cyprus | 10 Elpidos Str., Office 01, Larnaka 7000, Cyprus | Data Protection Officer: ca@innoeusphere.com |
| Aristotle University of Thessaloniki, responsible for the Mix Studios | Greece | University Campus, 541 24 Thessaloniki | Data Protection Officer: ikostarella@jour.auth.gr |
| Inmedia Solutions, S.L.U., responsible for the website | Spain | C/ Pau Claris 167, 3º-2ª A, 08037 Barcelona, Spain | Data protection contact: info@inmedia.es |
Contact point for this project: Tommaso Busini, CEO Ipazia Production, office.ipazia@gmail.com
2. What data we collect
| Stage | Data | Source |
|---|---|---|
| Application | Name, e-mail address, phone number, date of birth and country of residence. The formats you would like to work in, what you already do, the topics that interest you, the tools you use, how you prefer to work with your mentor and team, how confident you feel working with an international team and presenting in English, how you heard about the call, and your availability. Optional: your gender, up to two links to work of yours, your idea about an EU-funded project near you, and anything else you choose to tell us. | You |
| Assessment and selection | Scores and short comments of the two assessors, your place in the ranking, the decision of the selection panel and, if applicable, your place on the reserve list. | The partners |
| Onboarding | A record that your age and residence have been checked on an identity or residence document. We look at the document; we do not copy it or keep it. Your signed Participant Agreement and Consent Form. | You and the partner of your country |
| Skill-Up Academy | Your quiz answers and scores, the entry and final assessment, your practical tasks, your feedback on each module, your attendance at the online sessions and your certificate. The recordings of the online Q&A sessions. The training section of the Cohesion Remix website is protected by a single shared password: no individual accounts are created, and the website does not store your name or e-mail address. | You and the trainers |
| Teams and mentoring | Your team and your mentor, the concept and drafts you submit, and the comments of your mentor and of the other participants. | You and the mentors |
| Production | The recordings and the content you create, the persons who appear in it, and the credits. | You and the studio teams |
Links you send us. If you send links to your work on a platform such as a video platform or a cloud drive, that platform remains responsible for what it does with your file. We use the link only to assess your application.
Sensitive information. We do not ask for information about your health, religion, political opinions or other sensitive matters, and we ask you not to include it in your answers.
Age. The Open Call is open to people aged 18 to 30 on 1 November 2026. We do not accept applications from people under 18.
3. Why we use your data, and on what legal basis
| Purpose | Legal basis (GDPR) |
|---|---|
| Assess your application, check that you are eligible, select the participants and tell you the result | Your consent, given in the application form (Article 6(1)(a)) |
| Run your participation: training and certification, teamwork, mentoring, production, and communication with you about the project | Your consent, given in the application form (Article 6(1)(a)) |
| Review the balance of the selected group by country and gender, and report on it in aggregate form | Your consent, which you give by answering the optional question on gender (Article 6(1)(a)); for country and age band, the legitimate interest of the partners in a balanced and inclusive project (Article 6(1)(f)) |
| Measure what participants learn and how the Academy works, through the entry and final assessment and the feedback forms | Legitimate interest of the partners in evaluating and improving the activities, as the grant requires (Article 6(1)(f)) |
| Report to the European Commission, keep the records the grant agreement requires and make them available for checks and audits | Legitimate interest of the partners in meeting their obligations under the grant agreement (Article 6(1)(f)) |
| Record your image and voice, publish content in which you appear and allow the EU institutions to reuse it | Your consent, given in the Consent Form when you join the project (Article 6(1)(a)) |
| Keep in touch with you after the end of the project | Your consent, given in the Consent Form (Article 6(1)(a)) |
Where we rely on our legitimate interest, you may object to the processing (Section 8). Where we rely on your consent, you may withdraw it at any time; withdrawal does not affect what was done before it. If you withdraw the consent given in the application form, we can no longer assess your application or continue your participation; the records we must keep under the grant agreement are kept, but not published.
Online sessions. The online Q&A sessions are recorded, and the recordings are made available to the participants in the training section of the website. If you have not agreed to the recording of your image and voice, you can join the sessions with your camera and microphone off and ask your questions in writing.
4. Who receives your data
- The staff of the four partners who manage the Open Call, assess the applications and run the activities. Applications are kept in a single file that only these named persons can open.
- The selection panel, made up of one representative of each partner.
- After selection, your mentor, the trainers, the members of your team and the other participants, who will see your name and your contributions in the teamwork and in the online sessions.
- The service providers that host the tools we use and act only on our instructions, under a written contract (like Globehosting for hosting and domain).
- The European Commission and the bodies entitled to check and audit EU-funded projects, such as the European Court of Auditors, the European Anti-Fraud Office (OLAF) and the European Public Prosecutor’s Office.
- The public, only for the content you have agreed to publish: on the Cohesion Remix Hub, on the channels of the project and of the partners, on social media and at project events. If you have agreed to it, the EU institutions may also reuse that content in their communication on Cohesion Policy.
We do not sell your data, and we do not use it for advertising or for profiling.
5. Transfers outside the European Economic Area
Your data are stored and processed in the European Economic Area. Content that you agree to publish on social media is also subject to the terms of those platforms and can be seen anywhere in the world.
6. How long we keep your data
| Data | How long |
|---|---|
| Applications not selected, including those on the reserve list that are not called | Six months from the notification of the results, so that we can answer any question about the selection. Then deleted. |
| Applications of selected participants, signed agreements, attendance and participation records | For the period during which the partners must keep the records of the project under the grant agreement. Then deleted. |
| Identity or residence documents | Not copied and not kept. We record only that the check was made, by whom and on what date. |
| Quiz answers, assessments, tasks and feedback | Linked to your name until the final report of the project, then pseudonymised. The register of certificates is kept with the records of the project. |
| Recordings of the online Q&A sessions | Available in the training section until the end of the project, then deleted. |
| Published content in which you appear | For the duration of the project and the three years during which the Cohesion Remix Hub stays online, unless you withdraw your consent. |
| Consent forms and the record of consents | As long as the content they cover is published, and in any case for the record-keeping period of the grant agreement. |
| Contact details for after the project, if you agree | Until you ask us to stop. We review the list three years after the end of the project. |
7. How we protect your data
Personal data are kept in restricted folders and systems that only named staff can open, with two-step authentication where the system allows it. Files are shared between the partners by granting access rather than by sending copies. Assessment and survey data are analysed under participant codes and are reported only in aggregate form, never in groups so small that someone could be recognised. If a breach of your data occurs and is likely to put you at high risk, we will inform you without undue delay.
8. Your rights
You have the right to:
- obtain a copy of your data and information on how we use them;
- have inaccurate or incomplete data corrected;
- have your data deleted, where we no longer need them or have no other legal ground to keep them;
- have the processing restricted while a request of yours is being examined;
- receive the data you gave us in a structured, commonly used format, and have them sent to another organisation;
- object to the processing based on our legitimate interest;
- withdraw any consent at any time.
Write to office.ipazia@gmail.com or to any of the partners listed in Section 1. No particular form is needed. We acknowledge your request within five working days and answer within one month; for complex requests this period may be extended by two further months, in which case we will tell you why. We may ask you to confirm your identity, normally by writing from the e-mail address you used to apply.
If you ask us to delete your data while the selection is under way, we will treat your request as the withdrawal of your application.
If you withdraw your consent to the use of your image and voice, we remove the content from the Cohesion Remix Hub and from the channels the partners control within thirty days, and we do not use it in anything new. We cannot recall copies that other people have already downloaded or shared. The records we must keep as evidence of your participation are kept, but not published.
9. Complaints
You can lodge a complaint with the data protection authority of the country where you live or work, or where you believe the problem has occurred:
| Country | Authority | Website |
|---|---|---|
| Romania | Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP) | www.dataprotection.ro |
| Cyprus | Office of the Commissioner for Personal Data Protection | www.dataprotection.gov.cy |
| Greece | Hellenic Data Protection Authority | www.dpa.gr |
| Spain | Agencia Española de Protección de Datos (AEPD) | www.aepd.es |
10. What you have to provide
The fields marked with an asterisk in the application form are needed to assess your application: without them we cannot consider it. The question on gender, the links to your work and the open questions are optional, and leaving them blank does not affect your score.
11. No automated decisions
No decision about you is taken by automated means. Every application is read and scored by two people, and the final list is confirmed by a panel of the four partners.
12. Cookies
The application form is a Google Form managed by InnoEUsphere, and Google’s own policies apply to its use of cookies. The training section is hosted on www.cohesionremix.eu. The use of cookies on that website is described in its cookie policy.
13. Changes to this notice
If we change this notice, we will publish the new version at the same address, with a new version number and date. If the change is significant, we will also inform the selected participants by e-mail.
